Finding a convenient time for meetings, appointments, or casual meetups is essential in professional and personal communication.
Instead of repeatedly saying, “Let me know what time works best for you,” you can use alternative phrases that sound more engaging, polite, and professional.
Here, we explore 15 alternative ways to ask someone about their availability while keeping the tone courteous and professional.
Using these phrases will not only enhance your email etiquette but also improve clarity and response rates.
List of 15 Alternative Ways
- What time suits you best?
- What’s a convenient time for you?
- When would you be available?
- When works for you?
- What time would be good for you?
- Could you share a preferred time?
- When is best for you?
- What time do you prefer?
- When would be a good time for you?
- What’s your preferred time?
- What time slot works for you?
- When would you like to schedule this?
- Let me know your availability.
- What time would be most convenient?
- When is a suitable time for you?
15 Other Ways To Say “Let Me Know What Time Works Best for You”
1. What time suits you best?
Definition: This phrase asks for the most suitable time based on the recipient’s availability.
Description: It’s a polite and professional way to inquire about someone’s schedule while giving them flexibility to choose a time that works for them.
Usage Examples:
- “I’d love to discuss this further. What time suits you best?”
- “We can set up a call tomorrow. What time suits you best?”
2. What’s a convenient time for you?
Definition: This phrase asks the recipient to pick a time that is easy and comfortable for them.
Description: It emphasizes the convenience of the other person, making it suitable for professional and customer service interactions.
Usage Examples:
- “I’d be happy to meet. What’s a convenient time for you?”
- “Let’s schedule our meeting. What’s a convenient time for you?”
3. When would you be available?
Definition: A direct way of asking when someone is free to meet or discuss something.
Description: This phrase is straightforward and commonly used in both business and casual settings to determine availability.
Usage Examples:
- “We need to finalize the project. When would you be available?”
- “I’d like to catch up. When would you be available?”
4. When works for you?
Definition: A casual way to ask someone what time fits their schedule best.
Description: This phrase is more informal yet effective in quickly setting up a meeting or discussion.
Usage Examples:
- “Let’s have a quick chat. When works for you?”
- “I’d love to connect. When works for you?”
5. What time would be good for you?
Definition: This phrase inquires about the recipient’s ideal time for a meeting or discussion.
Description: It’s a flexible way to ask about availability, making it suitable for professional and personal interactions.
Usage Examples:
- “I need your input. What time would be good for you?”
- “Let’s set up a call. What time would be good for you?”
6. Could you share a preferred time?
Definition: A formal way to ask someone about their availability.
Description: This phrase is especially useful in business settings when discussing appointments or meetings.
Usage Examples:
- “We’d like to schedule a call. Could you share a preferred time?”
- “Before we proceed, could you share a preferred time?”
7. When is best for you?
Definition: This question asks for the most convenient time for the recipient.
Description: It conveys flexibility and a willingness to accommodate the other person’s schedule.
Usage Examples:
- “I want to discuss this further. When is best for you?”
- “Let’s finalize the details. When is best for you?”
8. What time do you prefer?
Definition: A direct question about the other person’s preferred timing.
Description: It gives them the choice of when to meet or talk.
Usage Examples:
- “We should connect soon. What time do you prefer?”
- “I’m flexible. What time do you prefer?”
9. When would be a good time for you?
Definition: A courteous way to ask for someone’s availability.
Description: It’s professional and ensures the other person’s comfort.
Usage Examples:
- “I’d love to go over the details. When would be a good time for you?”
- “Let’s arrange a call. When would be a good time for you?”
10. What’s your preferred time?
Definition: This phrase asks for the recipient’s most suitable time slot.
Description: It ensures clarity while respecting their schedule.
Usage Examples:
- “I’d like to meet. What’s your preferred time?”
- “Before I book, what’s your preferred time?”
11. What time slot works for you?
Definition: Asks the recipient to pick a time range that fits their schedule.
Description: It is especially useful in professional settings where time slots matter.
Usage Examples:
- “We have different options. What time slot works for you?”
- “Please let me know what time slot works for you.”
12. When would you like to schedule this?
Definition: Offers the recipient control over scheduling.
Description: It sounds professional and allows flexibility.
Usage Examples:
- “We need to finalize a date. When would you like to schedule this?”
- “Let’s set it up. When would you like to schedule this?”
13. Let me know your availability.
Definition: A general request for someone’s available time.
Description: It’s polite and widely used in both casual and formal settings.
Usage Examples:
- “We can adjust as needed. Let me know your availability.”
- “Before scheduling, let me know your availability.”
14. What time would be most convenient?
Definition: Asks for the most hassle-free time.
Description: It’s great for client and customer interactions.
Usage Examples:
- “To ensure comfort, what time would be most convenient?”
- “I’d love to work around your schedule. What time would be most convenient?”
15. When is a suitable time for you?
Definition: Asks for an appropriate time slot.
Description: It’s polite and neutral, suitable for all contexts.
Usage Examples:
- “Let’s discuss this further. When is a suitable time for you?”
- “I appreciate your time. When is a suitable time for you?”
Conclusion:
Finding the right words to ask for a suitable time can make your communication smoother and more professional.
By using these alternative phrases, you can sound more polite, engaging, and adaptable. Whether in emails, texts, or meetings, choosing the right wording enhances clarity and efficiency.
Try these variations and see the difference in your conversations! Need more tips?
