In professional email communication, it’s essential to convey information clearly and respectfully.
One common phrase used to notify recipients of important information is “please be advised.” However, relying on this phrase too often can make your communication sound repetitive.
To keep your emails fresh and engaging, it’s helpful to explore 19 other ways to say “please be advised”.
Whether you’re drafting a formal notification or a polite reminder, using alternative expressions can help enhance your tone and ensure your message stands out.
In this blog post, we’ll dive into some varied and professional alternatives that will keep your communication both clear and courteous.
19 Other Ways to Say “Please Be Advised”
- Kindly note
- Take note
- Please be informed
- I would like to inform you
- Just a reminder
- I would like to bring to your attention
- Please be aware
- It’s important to mention
- I’d like to make you aware
- Please note
- For your information
- I’d like to point out
- As a reminder
- Be mindful
- Allow me to inform you
- I’d like to highlight
- Please take into consideration
- This is to inform you
- I would like to draw your attention to
1. Kindly note
Definition: “Kindly note” is a polite, formal way to ask someone to pay attention to specific information or details.
Description: This phrase works well when you want to be courteous while offering essential information. It’s often used in formal settings, like business communications or official notifications.
Usage Examples:
- Kindly note that the meeting time has been changed.
- Kindly note that your application has been received.
2. Take note
Definition: “Take note” is a directive phrase that urges the recipient to pay attention to something important.
Description: This phrase is more direct and is ideal when you want to highlight something that requires attention. It’s commonly used in emails to ensure that the recipient is aware of specific details.
Usage Examples:
- Take note of the updated deadline for submitting your report.
- Take note that the office will be closed for the holidays.
3. Please be informed
Definition: “Please be informed” is a formal way to notify someone of relevant information.
Description: This expression conveys important information and is often used in formal or professional communications. It’s ideal when you’re giving updates or announcements.
Usage Examples:
- Please be informed that the meeting has been rescheduled to Friday.
- Please be informed that your request has been processed.
4. I would like to inform you
Definition: “I would like to inform you” is a polite and professional phrase used to share important details.
Description: This phrase is suitable for both formal and semi-formal communication. It helps ensure that the message is conveyed with respect while providing the necessary information.
Usage Examples:
- I would like to inform you that your application has been approved.
- I would like to inform you of the upcoming changes to the schedule.
5. Just a reminder
Definition: “Just a reminder” is a softer way to gently alert someone to important information.
Description: This phrase is often used to follow up or ensure that someone remembers something. It has a friendly, less formal tone but still maintains professionalism.
Usage Examples:
- Just a reminder, the report is due by the end of the week.
- Just a reminder, the office will be closed on Monday.
6. I would like to bring to your attention
Definition: “I would like to bring to your attention” is a formal phrase used to highlight a particular point or issue.
Description: This expression is ideal when introducing new or important information. It implies that the recipient should focus on the matter being mentioned.
Usage Examples:
- I would like to bring to your attention the new policy changes effective next month.
- I would like to bring to your attention the upcoming team meeting on Thursday.
7. Please be aware
Definition: “Please be aware” is a courteous way to notify someone of something they need to know.
Description: This phrase is often used when informing someone about something they may not yet know, often used in a polite, respectful tone.
Usage Examples:
- Please be aware that your request has been postponed.
- Please be aware that the system will be down for maintenance this weekend.
8. It’s important to mention
Definition: “It’s important to mention” is used when emphasizing the significance of a particular detail.
Description: This phrase draws attention to important information and highlights its relevance. It works well in both formal and informal emails.
Usage Examples:
- It’s important to mention that the deadline for submissions has been moved.
- It’s important to mention that parking is limited for the event.
9. I’d like to make you aware
Definition: “I’d like to make you aware” is a polite expression for introducing important facts or updates.
Description: It’s similar to “please be informed” but with a slightly more conversational tone. This phrase is great for both professional and semi-formal communication.
Usage Examples:
- I’d like to make you aware of the new office procedures.
- I’d like to make you aware that the event has been canceled.
10. Please note
Definition: “Please note” is a direct yet polite way of drawing attention to something.
Description: This expression is commonly used when highlighting a piece of critical information or giving instructions. It’s appropriate for both casual and formal contexts.
Usage Examples:
- Please note that the meeting has been moved to 10 AM.
- Please note that all applications are due by Friday.
11. For your information
Definition: “For your information” (FYI) is a phrase used to share useful or necessary details without implying any action is needed.
Description: This phrase is commonly used in less formal communications when the information shared is for the recipient’s knowledge, often without any immediate obligation.
Usage Examples:
- For your information, the office will be closed for renovations next month.
- For your information, the event has been postponed to next week.
12. I’d like to point out
Definition: “I’d like to point out” is a casual way to emphasize something important.
Description: This expression is less formal and is useful when you want to emphasize a specific detail or piece of information. It works well in friendly or semi-formal emails.
Usage Examples:
- I’d like to point out that the instructions have changed.
- I’d like to point out that we’ve made updates to the schedule.
13. As a reminder
Definition: “As a reminder” is used to remind the recipient of something that has been previously stated or mentioned.
Description: This phrase is often used in follow-up emails or when reiterating previously provided information.
Usage Examples:
- As a reminder, the report is due by the end of the week.
- As a reminder, the payment deadline is approaching.
14. Be mindful
Definition: “Be mindful” is used to gently ask someone to be aware of something important.
Description: This phrase has a slightly more personal tone and is a polite way of encouraging the recipient to pay attention to a particular detail or issue.
Usage Examples:
- Be mindful of the noise level when entering the office.
- Be mindful that the company’s new policy goes into effect next month.
15. Allow me to inform you
Definition: “Allow me to inform you” is a formal way of introducing important information or updates.
Description: This phrase conveys respect and professionalism, making it perfect for official emails and communication in a corporate setting.
Usage Examples:
- Allow me to inform you that your request has been processed.
- Allow me to inform you that the team meeting will be held virtually.
16. I’d like to highlight
Definition: “I’d like to highlight” is used to draw special attention to a particular point or detail.
Description: This phrase is effective when you want to emphasize the importance of a specific piece of information or action.
Usage Examples:
- I’d like to highlight that all applications must be submitted by Friday.
- I’d like to highlight the new guidelines for office behavior.
17. Please take into consideration
Definition: “Please take into consideration” is a polite phrase that encourages the recipient to reflect on something important.
Description: This expression is useful when you want the recipient to carefully consider something before making a decision or taking action.
Usage Examples:
- Please take into consideration the traffic when planning your arrival time.
- Please take into consideration the updated project timeline.
18. This is to inform you
Definition: “This is to inform you” is a formal phrase used to convey information to the recipient.
Description: It is a direct and straightforward way to introduce an important point or piece of news, often used in professional correspondence.
Usage Examples:
- This is to inform you that your account has been suspended.
- This is to inform you that your vacation request has been approved.
19. I would like to draw your attention to
Definition: “I would like to draw your attention to” is used when you want to emphasize a specific piece of information.
Description: This phrase is often used in formal settings to alert the recipient to something that requires immediate focus or action.
Usage Examples:
- I would like to draw your attention to the revised deadline for submitting reports.
- I would like to draw your attention to the attached document for further details.
Conclusion:
Using “Please be advised” in emails can sometimes sound overly formal or impersonal.
Fortunately, there are plenty of simple and effective alternatives that can help you sound more natural, professional, and approachable.
Whether you choose “Just a quick update,” “For your information,” or “I wanted to let you know,” the key is to match the tone with your audience.
By making small adjustments to your wording, you can enhance clarity and maintain a friendly yet professional communication style.
